Creating S8 Repayment Agreements

Because the Tenant Accounts Receivable program (TAR) primarily manages Public Housing information, you must first set up specific Section 8 information before you can add repayment to a Section 8 customer in the TAR program. See "Setting Up Section 8 Repayment Agreements"

After setting up the needed information to create a Section 8 repayment agreement, you can then add repayments to Section 8 customers. Creating a Section 8 repayment agreement involves 4 main steps:

ü Add Section 8 customer.
ü Add repayment revolving charge account to customer record.
ü Add customer’s first charge to the repayment account.
ü Add a recurring transaction (set up customer’s monthly repayment schedule).

Add Section 8 Customer

See "Adding Customers"

1. From the Main Menu screen, click RECEIVABLES. The Browse Customers screen appears with all active customers displayed in a table.
2. On the Browse Customers screen, click . The Add Customer Account Wizard is initiated.

Hint: You are also able to add a customer from the Customer Information tab on the Maintain Customer Information screen.

3. Enter the customer’s SSN/EIN (enter the SSN/EIN as XXX-XX-XXXX) and first and last name.

Note: If the customer is a business and does not have a first and last name, enter the business name in the Last Name field and check the Custom checkbox.

4. Click START to continue.
5. Enter the customer’s contact information, such as the contact name, street address, city/state/zip, phone #, fax #, and email.
6. Click NEXT to continue.
7. Check the statement address checkbox and enter the customer's payee information or, to whom and to where, the customer’s statement(s) should be sent.
8. Click NEXT, review and confirm the customer information you have set up and click FINISH to add the new customer. The Maintain Customer Information screen appears with the Account Summary tab selected.

Add Repayment Revolving Charge Account

See "Adding or Editing Customer Accounts"

9. Click . The Add a Customer Account Wizard is initiated.
10. Select “Section 8 HCV Repayment” as the type of account, select “None” for the lease, select “S8V-Section 8 HCV Repayment Agreement” as the development, enter the account number (if necessary), and click START.
11. Review and confirm the account information you have set up and click FINISH to add the account. The Account Summary tab appears again.

Add Charge (how much they owe right now)

See "Adding Charges"

12. Click on the toolbar and select “Add Charge” from the menu that appears. The Add Charge Wizard is initiated.

Hint: You can add a charge from both the Account Summary and Account Details tabs.

13. Select “Section 8 HCV Repayment,” as the account and type of charge.
14. Enter a description for the charge (such as “Section 8 HCV Repayment”), specify the date of the charge (when the payment will be applied to the account), and enter the full amount of the charge. If necessary, you can check the checkbox to print the charge adjustment voucher after completing the wizard.
15. Click START to continue. Review and confirm the information you have set up and click FINISH to save and add the charge. The Account Summary tab displays again.

Note: If your agency charges repayment interest, and you have added a “Section 8 Repayment Interest” transaction type, make sure to add a charge for the repayment interest, as well.

Add Recurring Receivable Transaction (Set Up Customer’s Monthly Repayment Schedule)

See "Adding Recurring Receivables"

16. Select the Recurring Transactions tab, click , and select “Add Recurring Receivable.” The Add Recurring Receivable Wizard is initiated.
17. Select the “Section 8 HCV Repayment” account in the select account drop-down list, enter a description for the recurring receivable (such as “Monthly Repayment Agreement Amount”), and enter the monthly amount that the Section 8 customer/tenant will be charged each month.
18. Enter the maximum amount that the customer owes. When this amount is reached, the recurring amount will stop. For example, a customer may pay ten dollars per month for five months on a repayment agreement of fifty dollars. In this case, you would set up a recurring receivable of ten dollars with a maximum amount of fifty dollars.
19. Specify the start month and start year, or when the recurring receivable repayment schedule begins. It is not necessary to specify an end month or year; the receivable will stop when the maximum amount is reached.
20. Check the checkbox if you want to create the first month’s transaction on exit of the wizard.
21. Click START to continue, review and confirm the information you have set up, and then click FINISH to create the customer’s repayment schedule. The Recurring Transactions tab displays again.

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